How To Make Financial Planning And Bookkeeping Easier For Your Business

In any business, whether large or small, there are numerous tasks that take place in order to make sure that the business is running smoothly. These may include marketing, sales, production of goods, and general administration. As part of this general administration, one thing that is vital for the smooth running of the company is good financial planning and bookkeeping practices. Financial planning ensures that a business has sufficient funds at all times to meet its organizational needs. It also includes making sure that there are enough funds available to ensure continuity of trading should it be required. Bookkeeping on the other hand simply refers to recording financial transactions within a company. You may visit this page to find key differences between a Chief Financial Officer (CFO) and a financial controller.


In order to make financial planning and bookkeeping easier for your business, the following tips may be useful:

Apps and Software

Software packages are available that can ensure that all aspects of financial planning and bookkeeping are made easier. They often have a wide range of features including being able to track profits and losses, monitor cash flow as well as produce reports on spending habits which can be invaluable for future planning. Financial planning, bookkeeping, and budgeting have been made easier with access to more apps and software like Expensify. The combination of cloud computing and accounting software allows you to save time and resources while giving you the luxury of accessing the data anywhere at any time. According to several articles, there are other apps better than Expensify available on the market. However, Expensify has proven to be very efficient for business owners and their teams.

Tax Planning Tools

Another benefit of using software packages is that they often offer tax planning tools such as calculators which allow you to get a good idea of how much you should be paying in taxes and when so that there are no big surprises at the end of the year. This becomes even more interesting if your business does international trade and needs to keep up with all the changes in tax laws across different countries. The use of these tools can help you avoid making mistakes that could cost you financially down the road.

Good Time Management

It may sound obvious but it’s surprising how many people forget this basic fact which can affect their ability to keep up with the demands of financial planning and bookkeeping. By managing your time effectively you are much more likely to have sufficient time set aside in order to complete these tasks without having them take over your working life. This will also reduce the likelihood of mistakes being made or things falling through the cracks which will help avoid further problems later down the line. The use of software packages, tax planning tools, and good time management are all keys to making financial planning and bookkeeping easier for your business. When these tasks are made simpler it means that you have more time to concentrate on the important things such as production or simply taking a well-earned break. 

Organize Your Accounts In A Systematic Way

One of the most important things that you can do in relation to finance is to keep records of all transactions going through the business. It does not matter if it is a small or big company – both need to have accounts that are organized system so that they can easily access the information when necessary. This will also cut down on time spent searching for a particular document which can happen quite often when record-keeping is haphazard. By being systematic from the start, you will save even more time later on. It pays dividends to invest in some high-quality record keeping so that you can always find what you are looking for when needed. Using software such as Microsoft Excel or an accounting program will be useful for this purpose.

Always Keep An Eye On Other Financial Documents

You should also make sure that you keep an eye on other documents besides just your accounts. These may include, among other things: financial statements; banker’s reports; salary advice forms, and payment advice which contains information that is important at the end of every year when it comes to completing your tax return and providing relevant business information to the necessary authorities. Ensuring that these documents are kept together with your accounts means that you will always be able to access them when it is time for bookkeeping and financial planning. Sometimes, trying to understand complex accounting rules can be quite overwhelming, even if you have completed a business course in the past. If this is the case, the best thing that you can do is ask for help from a qualified accountant so they can show you exactly what needs to be done and how it should be done. Not only will this ensure that your tax return is filed correctly but also means that you will know exactly how your business finances are doing as well as providing peace of mind knowing that everything has been ticked off correctly by an expert in the field. 


By following these tips on creating a system for financial planning and bookkeeping in your business, you will find that it is a lot easier to keep track of the money going in and out of your business which will save you time, energy and stress.